House Rules & Regulations

Jefferson Center
 
Abandonment: Management will consider a unit abandoned if Management has not received notification of any extended absence and Management believes the unit has been unoccupied for more than 30 consecutive days and the household's rent is past due and the household has failed to respond to any demands for payment. At this time Management will take appropriate action to recover possession of the abandoned unit, in accordance with state and local laws.

Absences from the Apartment: Tenants may be absent from their apartment (other than for medical reasons) 90 cumulative days in any 12-month period. In cases of illness or confinement in a hospital or nursing care facility, a tenant may be absent from her/his apartment for up to 120 days as long as her/his physician will document that your return to the apartment is still a realistic possibility within the 120 days. After these periods, the resident may continue as a resident, but the federally assisted resident will pay the unassisted or market rent for the unit.

Alcohol: Use of alcohol is not allowed in any common areas, with the exception of planned parties approved by Management. Public drunkenness is prohibited. Failure to comply can result in lease termination.

Alterations: Residents may not alter their apartment from its original condition. This includes additional tile, installation of satellite dishes, painting, etc. Residents may not put excessive holes in the ceiling, scorch or cut countertop, burn the flooring or allow water to overflow basins. Use of stick-on picture hangers and stick on bathtub decals are prohibited. Installation of exterior antennas, satellite dishes or additional locks is not allowed.

Antennas/Satellite Dishes: Exterior antennas, satellite dishes, and antenna splitters are strictly prohibited.

Appliances: Additional appliances such as window air conditioners, washers or dryers, freezers cannot be installed or stored in a resident's apartment without written permission from Management.

Bed Bugs: Tenants should immediately report the suspicion of infestations in housing units or other areas of the property. Early reporting allows the pests to be identified and treated before the infestation spreads. Tenants are the first line of defense against infestations and must cooperate to create living environments that deter pests. This includes reducing unreasonable amounts of clutter that create hiding places for pests and deter treatment. Management will promptly respond to reports of bed bug infestations on the site. However, tenants are advised that pest inspections and, if necessary, treatment, may take time to schedule, particularly for recently resurgent pests such as bed bugs, for which it may be difficult to find trained specialists to perform inspections and conduct treatments. Residents are required to fully cooperate with management's efforts to identify and address infestations. Generally, relocation from units is not necessary for effective pest treatment, however relocation to another unit may be necessary in order to adequately alleviate the bed bug infestation in the original unit. To prevent pests from entering the property, management may voluntarily offer to inspect tenants' furniture before move-in. Where there is an approved lease provision that complies with state and/or local landlord/tenant law, management may require appropriate treatment of furniture upon tenant move-in, or when a tenant moves furniture into the apartment. These services or products are to be offered at the Owner's expense, or may be paid from project operating funds if available.

Community Rooms: Community rooms include the library, recreation room, and community kitchen. Community rooms are available for daily resident use with permission from Management. Misuse and vandalism are not allowed. The room must be clean upon vacating.

Considerate Behavior: In consideration of others, residents should refrain from allowing or producing excessive noise so as not to disturb their neighbors. Quiet hours are observed from 10:00 pm to 8:00am. Continued complaints about excessive noise are grounds for eviction.

Criminal Activity: In accordance with regulation 24 CFR 5.861, Jefferson Center may terminate tenancy and evict the resident for criminal activity by the resident if it is determined that the resident or household member has engaged in criminal activity. Please refer to Illegal Drugs for more information.

Damage Charges: Whenever damage is caused by carelessness, misuse or neglect by a resident, his/her family member, visitor, or pet, the resident is responsible for paying all repair costs within 30 days or to make arrangements for payment.

Discrimination: Jefferson Center does not discriminate based upon age for any reason, excluding HUD program/project requirements. Tenancy is open to all qualified eligible persons as Jefferson Center does not discriminate in any fashion based upon a person's race, color, sex, creed, national origin, handicap stats, religion, familial status, source of income, sexual preference, or disability. Residency is open to all qualified eligible persons in accordance with any State or City recognized protected classes.

Dress: Appropriate clothing must be worn at all times in public areas. Nightclothes, bare feet and forms of nudity are unacceptable.

Emergencies: In the event of an emergency, residents should call 911 and then call the Resident Monitor to report the emergency. Please follow the suggested emergency procedures in the Resident Handbook. Do not use the elevator in the event of a fire emergency.

Emergency Maintenance: All "emergency" maintenance problems should be reported to staff. If staff is not available, and it is after hours, call the Jefferson Center Resident Monitor, who will call the maintenance staff person on call. An "emergency" constitutes any occurrence that is a threat to health, life or safety or is causing or may cause physical damage to the property.

The following items may be considered emergency maintenance situations:

  • No heat
  • No air conditioning
  • Plumbing problems such as a back-up or serious leak
  • A fire
  • No electricity


Energy Conservation:
When a resident leaves his/her apartment, he/she should make certain that all lights, radios and televisions are turned off, and ensure that faucets are not dripping. Never use the stove to heat the apartment or leave a space heater unattended.

Exit/Emergency Exits: Each floor has clearly marked exits. Please use the closest exit during an emergency. Residents are required to participate in regular safety drills for building safety. Blocking of any exit, within an apartment or public area, is a violation of local Fire Code and of the Lease Agreement.

Fair Housing: It is illegal and in violation of the Fair Housing Act, Section 504 and the 1973 Rehabilitation Act, The Americans with Disabilities Act of 1990 and your lease, to harass or discriminate against a resident because of race, religion, national origin, color, sex, disability, or familial status. It is illegal to engage in discriminatory behaviors which include, but are not limited to:

  • Making racial or ethnic slurs
  • Making threats of violence or committing acts of violence
  • Use of intimidating or menacing behaviors.

A resident who becomes the victim of discriminatory behaviors should report it to the office in writing by completing a concern report.

Vice President of the Board of Trustees is Jefferson Center's Fair Housing Coordinator.

Firearms/Firecrackers: Firearms and other forms of weapons are prohibited on the premises and will be considered as material noncompliance of the Lease Agreement. This includes, but is not limited to antique, collectible, or heirloom type weapons, firecrackers of all types, BB guns or pellet guns.

Harassment: Jefferson Center strongly disapproves of and will not tolerate harassment of residents, staff or visitors. Harassment includes verbal, physical or other conduct that creates an intimidating, offensive or hostile living environment, or that interferes with the
work of staff. Any incident of harassment should be reported promptly to Management. This is a direct violation of the Lease Agreement and could result in eviction.

Hazardous Materials: Storage or use of any form of hazardous material on property is not allowed.

Illegal Drugs: The tenant agrees upon threat of eviction not to:

  1. permit guests or other household members to engage in unlawful activities in the unit, in the common areas or on the grounds of Jefferson Center. These unlawful activities include but are not limited to the possession, use and/or sale of illegal drugs and disturbances or acts of violence that damage or destroy the dwelling unit or disturb or injure other residents.
  2. the resident further agrees not to engage personally in unlawful activities in the unit, in the common areas or on or off the grounds of Jefferson Center. Such activities include but are not limited to those listed in ( 1) above.

A single violation of this policy will constitute a material violation of the Lease Agreement and will be grounds for termination of tenancy.

Inspections: Apartments will be inspected annually. Management shall designate a day or days when the inspection will occur, and shall notify residents in writing 24 hours prior to the inspection. Residents will be charged for damage to apartment and common areas beyond normal wear and tear. Damage, reoccurring poor housekeeping and unsanitary practices are violations of the Lease Agreement.

Keys: If duplicate keys are needed, please contact the Administrative Office for permission. A small fee will be charged for lost keys. Altering or adding locks is prohibited.

Laundry: A coin operated laundry facility is provided for resident use only. Management is not responsible for lost or stolen laundry items or the repair and maintenance of the laundry equipment. Report repair issues directly to the contracted service.

Maintenance Service Requests: Work order slips are available in the lobby area. The resident must provide Management with permission to enter the apartment in his/her absence or schedule a time to conduct the maintenance request when the resident is home. All repairs are made daily Monday through Friday between 8 AM and 4:30PM.

Mandatory Evacuation: When any government agency, city, county or state orders a mandatory evacuation in the public interest, Jefferson Center will require every resident to evacuate the building. All utilities will be shut-off; therefore, no one may stay in the
building for any reason whatsoever. No one may re-enter the building until management has cleared the premises and announcement of reopening ordered issued from Jefferson Center.

Move-out Procedures: Residents are required to give a full 30-day written notice in advance, and leave the apartment in a clean manner upon vacating it. Residents must pay the final month's rent in full. Before permanently leaving his/her apartment residents should notify the Management who will make the attempt to conduct the final apartment inspection in his/her presence. Upon move-out, residents must relinquish unit keys.

Oxygen Use: For safety reasons, residents are required to provide Management with notice of any liquid oxygen use.

Parking: Parking is assigned one per unit at a cost to be determined by Management. The parking space is to be used for the resident's personal vehicle only, and the auto must be registered, insured, and in operable condition. All resident vehicles must be registered with Management. Residents are responsible for keeping Management informed of any changes in the vehicle. Trailers, RVs, Motor homes, and any other over-sized recreational vehicle are not allowed on this property. Driving through the parking lot is restricted to 15 miles per hour. Riding scooters, skateboards, and roller blades in the parking lot is prohibited. Repairs, oil changes, engine work, or other automotive work is not allowed on property. A notice will be posted on a vehicle's windshield for 48 hours prior to removal or towing
from the property. Management reserves the right to tow any vehicle in violation with any parking regulation at the expense of the resident.

Patios: Residents may not use patios for personal storage purposes or hanging laundry. BBQ grills are not allowed on any patio.

Paying Rent: Rent is due on the first of each month. There is a "grace period" of five days after which a late fee of $1 per day applies (only for contract rent units). Jefferson Center does not accept cash. Residents will be charged whatever Non-Sufficient Funds (NSF) fees the bank charges in such instances. If a NSF check is received, Management may require future rental payments to be made by money order or cashier's check. All payments must include the resident's name, apartment number, and made payable to Jefferson Center. Rent must be paid only by check or money order and either mailed to the office or placed in the rent box provided outside the office door. Delinquent accounts may be turned over to an attorney for legal action. Cash is not accepted.

Pest Control: Pest control is required in all apartments. Residents should notify Management if they have an allergy that may be irritated by pest control.

Pets: Jefferson Center is a pet friendly environment. Pets are not allowed on property or in an apartment without the written permission of Management. Only certain pets are acceptable in accordance with the HUD approved Pet Rules, such as four legged fur bearing animals weighing less than 25 pounds or 18 inches in shoulder height and service animals. Service animals to assist residents and visitors are allowed on property. Prior to allowing a pet on property, the resident must submit a Pet Application and a Pet Interview must be scheduled. A pet deposit of $300 is due after receiving approval from Management for a pet. Visiting pets are not allowed on property, with the exception of service/aide animals.

Posting Materials: A special bulletin board located in the Laundry Room has been designated for posting of materials by residents. Residents are not allowed to remove any materials except his/her own, and are asked not to deface any posted materials. Bullet in boards on each floor are for management's use.

Renter's Insurance: While Jefferson Center does not provide any insurance directly to or for the residents; we strongly encourage all residents to purchase their own personal property insurance or renter's insurance package.

Security Deposit: All residents are required to pay a security deposit equal to one month's rent. The deposit will be refunded upon move out if no rent is owed, the apartment is left in a safe and clean condition, and proper notice was provided.

Security Procedures: For safety reasons, Management strongly suggests that apart1nent doors remain locked at all times, and each visitor's identity should be checked prior to opening the door. Residents are prohibited from installing a different lock on apartment doors. Residents should not allow any other persons access to the building except their own guests/visitors. All exterior doors must be closed and locked upon entering or exiting the building.

Shopping Carts: Abandonment of shopping carts in areas that block emergency exits is a health and fire hazard.

Smoking: Jefferson Center is a smoke-free environment. The purpose of this rule is to protect the health and safety of our residents and property. It is a violation of the House Rules for any resident, guest, visitor, contractor and/or staff persons to smoke, carry, inhale or exhale lighted cigarettes, pipes, cigars or any other tobacco product anywhere inside the building, except in the designated area. The designated area is 50 feet from the entrance and is located at the west end of the 91th Street patio. There is a sign posted. Violations of the smoke-free policy can result in eviction as a violation of the House Rules (which Rules are incorporated by reference in the Lease). A violation of the Lease agreement allows for immediate termination of the Lease by the Landlord.

Smoke Detectors: Each apartment is equipped with smoke detectors. Maintenance will conduct performance checks of the smoke detectors. A damaged or disabled detector is a violation of the Lease Agreement, local Property Code, and is subject to a fine and/or lease termination. A charge may be assessed for a damaged or disconnected smoke detector. A second disconnection may result in eviction.

Soliciting: Soliciting is not allowed on the premises. This includes posting signs and distributing materials in resident's boxes outside their apartment door.

Storage: No objectionable household material may be stored outside the unit. Hazardous materials, gasoline, solvents, etc., may not be kept on property by the resident. Engine vehicles or motorcycles also may not be kept on property. Any personal belongings of the resident may not be stored in a hallway.

Sub-Leasing: Residents may use the premises as a private dwelling only. Subleasing of any apartment/room is not allowed. Violators will face lease termination.

Transfers: Request for transfers must be made in writing. Management will approve transfers in the following situations: Verifiable medical reason, due to renovation of a previous apartment or financial hardship. Apartment transfers can be denied if management closes the waiting list due to sufficient applicants on the list.

Trash: Residents must dispose of trash in a clean and safe manner in the designated trash facilities. Daily trash must be secured in a tightly closed garbage bag before disposal. Large trash items are to be brought down to the brown compactor in the parking lot. No glass is to be thrown down the trash chute. Please place glass in the recycle containers. Do not leave trash or glass items in front of the trash room doors. Recycle newspapers in the recycle bins. Hypodermic needles must be disposed of in a closed container or red sharps container. Sharps containers must be disposed of by the resident to a "needle disposal location" specified by Sarasota County.

Visitors/Guests: Visitors are welcome as long as they do not disturb health and well-being of other residents. Visitors/guests are defined as any person not on the lease or application. It is the resident's responsibility to inform Management of any prospective overnight guests and the length of time they will be visiting. Residents are responsible for all actions of their guests or visitors while on the property and must accompany any guest at all times when outside of the apartment unit. Overnight guests may stay on an occasional basis not to exceed 14 cumulative days in any 12-month period. Residents must limit their guests to no more than two (2) persons at a time, unless prior approval has been given by Management. All non-residents are asked to sign in and out at the Hospitality Desk with each visit to the property. Unescorted persons are subject to arrest for trespassing and/or loitering pursuant to state law.

By signing this form, I/We hereby agree that we have read and understand all information covered in the House Rules, which are an attachment to the lease.  I/We agree to abide by all rules stated in this agreement:


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Resident                                           Unit #                             Date
 
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Resident                                           Unit #                             Date
 
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Dawn S. Lucido - Jefferson Center, Inc.                                 Date